If your accountant quit tomorrow, who would enter the invoices?
If invoices are still keyed in, matched and coded by hand in accounts, the length of the close depends on who is in that day. The system compares the invoice data retrieved from NAV, the Hungarian tax authority, with the order and the delivery note, the AI suggests the coding, and the accountant only has to deal with the discrepancies.
In use at the first company or site within 8-10 weeks · from NAV data and paper · alongside your existing ERP
This is how CFOs, finance directors and back-office leaders tend to put it.
“The close should take the same number of days every month.”
Finance director, mid-sized company
“The backlog shouldn’t grow at every turn of the month.”
Head of back office, large enterprise
“I want time for analysis, not just typing.”
Finance director, mid-sized company
“A new colleague shouldn’t need months of learning to work independently.”
Head of back office, large enterprise
“An overpayment shouldn’t slip through my team.”
Head of back office, large enterprise
“I can’t afford another over-promised rollout.”
Finance director, mid-sized company
Our expert will tell you whether it fits your situation.
As long as the invoice, the order and the goods receipt are in three separate places, the three-way match is done afterwards and by hand, in Excel spreadsheets that nobody has documented. If the auditor or internal audit objects to this, the finding is about the CFO’s internal controls.
“The three-way match shouldn’t end up in the auditor’s management letter.” CFO, large enterprise
9-10%
is how much average gross earnings may rise in 2026, while invoices are keyed in by hand by colleagues who are ever costlier and harder to replace.
Source: Telex, Hungarian Central Statistical Office (KSH) data
We retrieve the invoice data from the NAV Online Invoice system, and the AI reads the attachments, delivery notes and receipt slips that arrive on paper.
The system compares the invoice with the order and the goods receipt.
Learning from past postings, the AI suggests the coding, and the accountant reviews the discrepancies.
After performance certification and approval, the system posts the invoice to the ERP.
If two colleagues code the same vendor’s invoices in two different ways, the problem is not the typing but the lack of a consistent practice. The AI learns from at least a year of coded invoices, and for every new invoice it makes a suggestion that the accountant accepts or corrects.
The close takes the same number of days every month, and the reconciliation can be traced at audit time too.
Who it is for: finance directors, finance managers and heads of shared service centres at manufacturing, retail and logistics companies that process at least 1,000 incoming invoices a month.
Orders and goods receipts must be recorded in some system, and you need at least a year of coded invoice history for the AI to learn from.
8-10 weeks at the first company or site. The price consists of a one-off set-up fee and a per-invoice operating fee, and depends on the invoice volume.
AI that processes documents and suggests coding, handwriting recognition for delivery notes, NAV Online Invoice data, the DOCMAN approval workflow, and a connection built to your existing ERP.
It does not replace the accountant, it gives no tax advice, and it does not touch outgoing invoicing.
What we did not cover on this page: the steps from a small first step to the complete solution, why it pays to go this way, and how we work along the way. Feel free to forward it to your colleagues.
In 2-4 weeks, the Situation Assessment shows where most time goes on manual work and how many hours a week that adds up to. It costs HUF 199,000 + VAT, which we deduct from the price of your first development. If we do not find at least 20 hours a week of replaceable manual work, we refund the fee.
No. It takes data entry and matching off their hands and suggests the coding, but the decisions and the handling of discrepancies stay with the accountant.
From the company’s past postings. This needs at least a year of coded invoice history.
It is not built for one particular ERP. We post the approved invoice to the company’s existing system through an integration.
The AI reads them, even if the receipt slip was filled in by hand, and they go into the three-way match in the same way.
The price consists of a one-off set-up fee and a per-invoice operating fee. The amount depends on the invoice volume and the system environment. We give you an exact quote after the Situation Assessment or a conversation with one of our experts.
If receipt slips and delivery notes arrive on paper, filled in by hand.
If the payment terms and indexation of vendor contracts are also searched for in folders.
If the same partner appears several times in the vendor master, matching gets stuck too.
Where does OCR stand today, and which invoices can safely be left to the machine?
Read where manual work remains between the invoice and the payment, or subscribe to the Signal over Hype newsletter.
Describe the situation in a sentence or two, and an expert in the field will get in touch with you.
Or call: +36 30 235 0100
