If the auditor asked tomorrow how many of your contracts carry price indexation, how fast could you answer?
Contract Repository brings your contracts together in one place. The AI extracts the expiry date, the notice period, the indexation and the payment terms, and the system alerts you in time, before a contract expires or renews automatically. Several people within the company can approve a contract, and it is finally signed with a qualified electronic signature.
In use within 6-8 weeks · on your own servers or in the cloud · built on DOCMAN
We hear these sentences from finance, legal and document management leaders.
“The auditor’s management letter shouldn’t say that the register of contractual obligations is incomplete.”
CFO, large enterprise
“If the signed version can’t be found at the audit, that’s on me.”
Head of document management, large enterprise
“I want to see where approval got stuck, and who approved what, and when.”
Head of document management, large enterprise
“I have to be able to explain to the region why the indexation was missed.”
CFO, large enterprise
“When the owner asks, I don’t want to have to say I’ll look into it.”
Finance director, mid-sized company
“This mustn’t become another unfinished migration.”
Head of document management, large enterprise
Our expert will tell you whether it fits your situation.
As long as contracts sit in folders, emails and Excel spreadsheets, every question that concerns all of them means days of searching. If the auditor flags this as a deficiency, it is the finance leader who is asked.
8.6%
of its annual value is what a company loses on average through weak contract management. In complex or heavily regulated sectors, it is more than 15%.
Scanned, as a file or by email. We load your existing contracts in one go.
It finds the expiry date, the notice period, the indexation, the payment terms and the penalties, and for every data point it shows where it appears in the contract.
Several people within the company approve the contract, and it is finally signed with a qualified electronic signature.
The system tracks the deadlines and alerts the person responsible in time, before a contract expires or renews automatically.
Where several people approve a contract, most of the time goes on the contract waiting its turn with someone. In Contract Repository you can see who has it right now, and who approved what, and when. At the end it is signed with a qualified electronic signature (NETLOCK or Microsec).
When someone asks about all of your contracts, you can answer in minutes, and show the source too.
Who it is for: CFOs and finance directors, and heads of legal, compliance and procurement, at companies in any industry with more than a hundred active supplier and customer contracts.
The contracts as files or on paper, a colleague responsible for managing the contracts, and a decision on whether the system runs on your own servers or in the cloud.
It is in use within 6-8 weeks, and by then we also load the first 1,000 contracts. The price depends on how many contracts there are, and whether they are on paper or in files.
The DOCMAN document management system, which we have implemented at five or more companies so far.
It gives no legal advice, does not replace negotiation, and the company’s lawyer remains responsible for the content of the contract. It does not replace the full contract management system of a large, international legal department.
What we did not cover on this page: the steps from a small first step to the complete solution, why it pays to go this way, and how we work along the way. Feel free to forward it to your colleagues.
In 2-4 weeks, the Situation Assessment shows where most time goes on manual work and how many hours a week that adds up to. It costs HUF 199,000 + VAT, which we deduct from the price of your first development. If we do not find at least 20 hours a week of replaceable manual work, we refund the fee.
We load the first 1,000 contracts in 6-8 weeks, including the key data extracts and the checks. If the contracts are on paper, scanning makes this take longer.
With NETLOCK and Microsec signatures. There can be several approvers within the company, following the company’s own approval rules.
On your own servers or in the cloud, as the company decides. Everyone sees only what they have access to, and approvals and changes are logged. Omnit works with ISO 27001 certification.
It does not go into the register, because every data point is approved by a person. The AI only suggests, and next to every data point you can see which part of the contract it was read from, so it is easy to check.
The price consists of a one-off set-up fee and a monthly fee, both depending on the number and condition of the contracts. We give you an exact quote after the Situation Assessment or a conversation with one of our experts.
New contracts and quotes are prepared from the company’s own templates and pricing rules.
It also reads old contracts kept on paper, including handwritten notes.
The same search works across all of the company’s documents, and puts the source next to every answer.
What makes lots of scattered documents searchable, and how does that help with everyday decisions?
Read what an auditor looks for in a contract register, or subscribe to the Signal over Hype newsletter.
Describe the situation in a sentence or two, and an expert in the field will get in touch with you.
Or call: +36 30 235 0100
