Has a complaint ever been lost because the signed delivery note could not be found?
Today, someone types up the signed delivery note, the handwritten report, the checklist, the form or the old register by hand days later, if it does not get lost in the meantime. The AI reads Hungarian handwriting too, and passes the content of each field as data to the ERP or the records system. Whatever it is unsure about is checked by a colleague, and the old archive becomes searchable.
In use within 4-8 weeks per document type · by scanner or mobile photo · on your own servers too
This is what we hear from operations, back-office and document management leaders.
“I want to see in time if something doesn’t match, not at the end of the month.”
Head of operations, mid-sized company
“A misread piece of data shouldn’t come to light at the audit.”
Head of document management, large enterprise
“I want to check the retention rule for the paper records too.”
Head of document management, large enterprise
“The customer shouldn’t complain because of a typo.”
Head of back office, large enterprise
“When lots of cases arrive at once, the turnaround shouldn’t stretch to days.”
Head of back office, large enterprise
“If the administrator leaves, the data entry shouldn’t stop.”
Head of operations, mid-sized company
Our expert will tell you whether it fits your situation.
The customer disputes the quantity, the carrier disputes the receipt, and the evidence is a sheet of paper somewhere in a file, or not even there any more. At that point it is not the administration they ask, but the head of operations, whose work only gets noticed when something goes wrong.
For each delivery note we record
the quantity, any discrepancy and whether it is signed, and the image is filed. If there is a dispute, nobody has to go through the files; a query in the system is enough.
Scanned or photographed with a phone, from the field too.
It recognises both printed and handwritten fields, and adds a confidence indicator to each.
On the review screen, you only check what the machine is not sure about.
We pass the approved data to the ERP or the records system, and file the image of the document together with the data.
We start with one document type and measure how much it reads correctly before moving on to the next.
It reads the quantity, any discrepancy and whether there is a signature. Incoming Invoices and Receipts matches this against the invoice.
For handovers, maintenance or health and safety inspections. Instead of paper, they can also be recorded by voice: the voice note becomes a finished report and, if there is a discrepancy, a ticket too.
Application forms, trip sheets, questionnaires, declarations.
We make registers, machine logbooks and old contracts searchable, and you can ask questions about them.
In a dispute or an audit, what you need turns up within minutes.
Who it is for: operations, logistics and quality leaders, finance directors and records management leaders in transport, logistics, manufacturing, construction, utilities, field service providers, and any company with decades of paper archives.
A scanner or a mobile phone, and a few hundred samples per document type to measure accuracy and fine-tune.
4-8 weeks per document type. Processing the old archive takes time depending on the volume. The price is set by the number of document types and pages.
Handwriting recognition AI, intelligent document processing, the DOCMAN document management system for filing, archive search, and the connection to the ERP and the Omnit business platform.
It does not promise 100% accuracy, it does not decipher illegible writing, it does not verify the authenticity of signatures, and it does not replace the physical storage of paper.
What we did not cover on this page: the steps from a small first step to the complete solution, why it pays to go this way, and how we work along the way. Feel free to forward it to your colleagues.
In 2-4 weeks, the Situation Assessment shows where most time goes on manual work and how many hours a week that adds up to. It costs HUF 199,000 + VAT, which we deduct from the price of your first development. If we do not find at least 20 hours a week of replaceable manual work, we refund the fee.
We measure it per document type on a few hundred samples, and give you a monthly report on accuracy. We do not promise 100%, so whatever the AI is unsure about is checked by a colleague before it goes into the system.
An OCR program gives you text, while this reads the data field by field, with a confidence indicator and a review screen, and passes the approved data to the ERP or the records system.
No. It records whether there is a signature on the document, but does not verify its authenticity.
4-8 weeks for one document type. Processing the old archive depends on the volume.
For each document type, the price consists of a one-off set-up fee and a per-page fee; bulk processing of an old archive is priced individually. We give you an exact quote after the Situation Assessment or a conversation with one of our experts.
We match the delivery note we read against the invoice and the order.
It also reads deadlines and obligations from old contracts kept on paper.
A discrepancy found on a checklist becomes a ticket in the production monitoring system.
How character recognition works, what it does with handwriting, and where it is best run
Read on the blog about digitising paper-based processes, or subscribe to the Signal over Hype newsletter.
Describe the situation in a sentence or two, and an expert in the field will get in touch with you.
Or call: +36 30 235 0100
